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Question

Team Access to ALL calendars - need another option!

  • March 21, 2024
  • 2 replies
  • 26 views

Denise O'Malley
Luminary
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Hello,

I’m getting ready to pull the trigger to upgrade Honeybook in order to have an unlimited number of users, and have need I do not see addressed.

I have a team of 12 wedding officiants - all independent contractors - and I need to add them as users so we can easily put weddings on their calendars.  Our current process is via a Google calendar which is time consuming and leaves room for errors… prompting this inquiry is our Google calendar had one wedding date and in HB was another.

I know I can give them as HB users basic access, but do not want them to have access to view anyone else’s calendars much less our master calendar.  How many weddings we’re doing isn’t any of their business… nor is being able to see the other officiant’s calendars which contain both outside business and personal activities. It is a privacy issue.  In fact, some might take great exception to  others seeing their calendars and quit.

When I switch the toggle below, me (as the owner) and my sales team (Super Admins) then cannot see the other’s calendars.  This makes it impossible to schedule weddings for them.

 

Is there a work around to this?  Is this an option that can be easily rectified?

2 replies

Masha Z
HoneyBook Employee
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  • HoneyBook Employee
  • March 21, 2024

Hi @Denise O'Malley!

That’s quite the team, I love that! From my understanding, you’re looking to find a way to schedule weddings on their calendars - without giving everyone direct visibility into each other’s calendars, correct?

If yes, then what I’d recommend doing is for them to link their Google calendars to their individual accounts and then for you to create scheduler sessions that assign projects to them depending on their availability. Here’s an article on how you can do that.

Did this help solve the issue?


Denise O'Malley
Luminary
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Thanks @Masha Z, that’s one solution, but it doesn’t solve my original issue.  If they link their calendars, then everyone can see their personal and other business appointments.  If I switch the toggle to NOT allow team members to view calendars, then we cannot see their calendars to schedule weddings for them.