+2I’d like to set up a way to bill my client a retainer fee, and then an hourly rate moving forward, however I don’t have the exact number of hours the project will entail as the work will be ongoing.
Any suggestions for the best way to streamline and automate this?!
Best answer by Masha Z
Hi
The retainer fee is super easy to automate, all you need to do is to create a recurring invoice for that amount. However, the hourly rate is harder to automate because of how unpredictable it can be.
What I would suggest is to create an automation for that: create an invoice template for the hourly rate, setting it to an average number of hours you typically work. Then set it up to go out every month (or on your invoicing cadence), but make sure that you have “request approval before sending” turned on for each of them. This way, all you will need to do each month is to adjust the number of hours and click send.
Finally, since you can’t make it an eternally recurring automation, I’d make it as long as your’d like - and end it with a task for yourself to reapply the automation once it finishes running.
Let me know if this helps!
+1Hi
The retainer fee is super easy to automate, all you need to do is to create a recurring invoice for that amount. However, the hourly rate is harder to automate because of how unpredictable it can be.
What I would suggest is to create an automation for that: create an invoice template for the hourly rate, setting it to an average number of hours you typically work. Then set it up to go out every month (or on your invoicing cadence), but make sure that you have “request approval before sending” turned on for each of them. This way, all you will need to do each month is to adjust the number of hours and click send.
Finally, since you can’t make it an eternally recurring automation, I’d make it as long as your’d like - and end it with a task for yourself to reapply the automation once it finishes running.
Let me know if this helps!
+2Thanks so much for that insight, Masha! That’s so helpful!
HI,
I have a similar question. We are a law firm and we have to describe each hour of work we do, is there any way to do that in Honeybook? I cannot see a way to do that by time entry.
Thank you,
MJ
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