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Question

Assigning Sessions/Meetings to Other Team Members

  • May 8, 2026
  • 4 replies
  • 28 views
Rachel Campbell

I am a venue manager and just hired on our first event assistant. They are sharing the responsibility of tours and all Saturday day-of-event coordination. 

I need to remain on the lead of each project as I often need to change/cancel appointments, send invoices, etc. It’s incredibly frustrating that I cannot select a team member and add a session or service date to their calendar without making my calendar free. And I also don’t want to round robin tours.. I want to assign them to team members without assigning the whole project. 

 

Any advice or changes coming soon to this?

 

 

    4 replies

    Tal Gonenne
    HoneyBook Employee
    • Tal GonenneHoneyBook Employee
    • HoneyBook Employee
    • May 8, 2026

    Hi Rachel, my name is Tal and I’m a PM at HoneyBook.

    Thank you for writing this, I am going to email you so we can get on a call and I can see how to best help you.

    I’ll be very happy to chat and help :) 
     

    Jessica Rogers

    This is very similar to a request that we’ve been making- I need my whole team on whole-home organizing projects. They need to show up on everyone’s calendars, and I need to be able to schedule and delete sessions for other team members. 

      Alyssa Nance
      Forum|alt.badge.img+3

      This is something that has been asked about for a while and I do believe is something the HB team has been working on. 

      But in the meantime, here’s a workaround you could try if you have your HB calendar synced to an external calendar, like Google or Apple. Once the HB meeting gets added to your external calendar, you can add the team member to that meeting inside your external calendar and this could signal to that team member that they are responsible for that meeting/tour. Let me know if that makes sense.

       

      I’m also assuming you’re not giving these team members the highest level of team member role (super admin)? What level are you assigning them, or what’s the highest level you’d be comfortable with assigning them? I might have some other workarounds depending on this factor.

       

      And ​@Tal Gonenne, I’d love to hear what other recommendations you may have at this time for this situation.

      Alyssa Nance | Grace & Flow Systems | Systems Strategist
        Alicia Bauer
        Forum|alt.badge.img+4

        ​@Rachel Campbell and ​@Jessica Rogers - There are a few Feature Requests that may be helpful for you to upvote and get more eyes on the request.

         

         

         

        I know this doesn’t solve the problem right now, it will help get eyes on this request and move it forward with development.

        Alicia, Brand and Web Designer + Honeybook Pro
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