Start to End Venue Booking

Hi, I own a venue and operate it very similarly except HoneyBook does not currently have a calendar option where clients can see your availability and book accordingly. Although, if I am remembering correctly, that is something in the works and coming soon. A work around may be looking at a calendar integration that has that feature.

I have a step in my workflow to review the inquiry because there are many other factors I consider when vetting an inquiry…. such as capacity and event type. I also have the biggest fear of somehow double booking, so I personally ensure event date availability. 

Hope this helped😉

​@Garry Lee Crum - Welcome to HoneyBook! 😊 You can definitely accomplish a lot of this workflow within HoneyBook.

You can create a public-facing booking experience where clients choose their services and add-ons, provide their information, and make a payment. You can also structure the payment schedule so an initial deposit is due at booking and the remaining balance is due 30 days before the event.

The piece that makes your particular workflow a little trickier is wanting it to be 100% contactless while also allowing clients to see venue availability, select an event date, sign a contract, and book everything themselves. HoneyBook's public-facing booking options do have some limitations, particularly when a contract needs to be included in that initial public booking flow.

An automation can help bridge some of that gap. For example, you could have the initial inquiry/booking action trigger the next Smart File containing the contract and remaining booking steps automatically. You would just want to think carefully about how you're confirming date availability before allowing someone to fully book, especially with a venue where avoiding a double booking is so important.

I would map out exactly what you want the client to experience from the moment they land on your website through becoming officially booked. There are several ways to build this in HoneyBook, and a HoneyBook Pro (like myself) can also help you create the workflow if you'd prefer to have someone help you set it up.