HoneyBook Expenses Tool Stays: Your Feedback Reversed the Decision

This is good!

We need a tab in the project page. That tab would allow us to add expenses in the same way services are added. So a simple drop-down style. Then tie it to automations. 

Example. 

1 hour photo shoot entered in services and client accepts via contract 

We go to the project page and the expense tab. Then we add 

(1) Hour contractor pay expense $250 (because that's what it costs us to hire)

Or we have the ability to add an automation that if photo shoot (contractor) is added to project services and client contract signed then it automatically adds the expense to the project expense tab. 

That tab could have it's own set of tasks and calendars to pay the expenses as needed (think once client pays a task is added to the project to pay contractor. 

Then each expense has a checkbox (like tasks) if the expense was paid or outstanding. 

Then those expenses are connected to the subcontractors (already assigned in the project workspaces)

Then when we mark project completed it would pop-up with a reminder for expenses not yet paid. 

Then in the finance tab all expenses are listed. 

Upcoming (project not finished or paid)

Outstanding expenses (client paid)

Paid expenses

This would give you a full detailed look at your expenses. 

Then if any of the expenses have a contractor connected to it (via the expense "services function") that they are tracked with the corresponding project assigned Contractor/vendor. 

Then in the tax tab you can track 1099 payments to vendors/ subcontractors 

This is the perfect combo of all the current and teased Honeybook functions.

Please 🙏🙏🙏

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Love those ideas! Thank you ​@Stickler! 

THANK YOU for listening!

Does every expense have to be linked to a specific project? It seems like my expense entries aren’t always saving unless I fill out every field. A majority of my expenses are general business needs. My current workaround is probably to make a project called “General Business Expenses” and just link them all that way?

Also would be nice if this tool automatically added entries for credit card fees on booked projects!

Hey ​@Marisa Glaser! Adding a project isn’t required so there might be a little bug happening! I am going to have a member of our Support team reach out and get some more information and maybe a screen recording from you so that they can further investigate :) 

Point of Clarity— P&L is still being depreciated as of this date? Because I just received an instagram reply from HoneyBook thats misleading. Curious if there’s another update on this that I missed in the price increase chaos. 

Hey ​@Meg Burke Brown - Expenses is here to stay. The profit and loss tool will still be depreciated as previously planned. I hope that clears up any confusion but don’t hesitate to reach out with any follow up questions :) 

I’d like the option to set up a recurring expense (like a subscription that is charged monthly).

The most ideal feature would be the ability to automatically pull in expenses from bank withdrawals. You already have the bank connection feature so this shouldn’t be hard to do. 

Being able to enter expenses as a general business expense

Ability to create custom expense categories

Ability to save photos or scans of receipts to entry

Profit and loss staying

WHAT THANK YOU!!! OMG I am thrilled. Ya’ll just earned so many points in my book for listening to our feedback on this. Thank you!

Being able to filter and search transactions like a regular bank

More categories to select from when identifying a transaction or option to manually type 

Bill tracker for upcoming payments (like HoneyBook, flodesk etc do we know when items are going to be paid) to have a clear outlook

Mileage tracker  +bonus: with “saved locations” to easily pull in mileage and associate with a project (ie  distance to photo studio could auto populate if I frequently go and mileage is the same) 

Please keep the profit and loss tab! This is helping me see how much in expenses I use a month and to see if I can pay myself for the month. I am a wedding photographer and this is tool helps me greatly. I do not want to have to pay to use another service to calculate my profits and expenses - i prefer to have everything all in one place

I use the expenses tab to track all my contractor payments on projects and I would LOVE to be able to search for a payment previously made under the project name. I pay my full time 2nd shooter a 50% deposit when my couples book. I do this because we have a busy wedding season and then months off in the summer - due to heat. I like him to have money coming in when we are in the slow season. I like to double check that I am paying him correctly. I keep excel sheets etc., but to be able to check the project and see what I paid him when they booked is way easier than opening previous months excel sheets. This would be super awesome. Thanks, Linka

My business bank account is linked to honey book — it would be SO nice to be able to have expenses automatically come from there to track in honeybook. From there, being able to sort/tag them by different tax deductions and get/make a simple report to use around tax time would be perfect. 

What about the ability to add our own expense categories? My accountant has supplied me with a list of categories for tax purposes, and I’d love to be able to assign them correctly when I enter the expense. 

I don’t even use the Expense tab, but I’m just appreciative that you all listen to our feedback. You’re the Bees Knees! 🐝😍